Present: Bob Appels (BA), Hugh Burton(HB), Win Burton(WB), Bruno Eeman (BE), Tony Falcon-Uff (TFU), Koen Heidbuchel (KH), Allan Morris (AM), John Swabey (JS).
Apologies received from: Celia de Borchgrave, Rowena Falcon-Uff, Robert Greenwood, Jonathan Lamb, Pam Lawson, Dick Leonard, Hilary Morris, Michele Perbal, Meredith Stanbury, Bernd Thran, Gabor Weiner.
Actions below for: Bob Appels (BA), Tony Falcon-Uff(TFU), Jonathan Lamb(JCL), Charles-Eric Vilain XIIII (CEVQ), Gabor Weiner (GW).

1. AGENDA
The meeting began at 19h20. The proposed agenda was agreed.

2. LAST MEETING RECORD
The record of the 2002 AGM was agreed.

3. REVIEW OF 2002
The President (JS) briefly gave his views on last season, concluding that it had gone well. HB said that as a new member he had been impressed with the warm welcome and patience of the coaching members. BE hoped that Thursday evening coaching would be continued this season as he thought it had been useful for new members. HB repeated an often heard sentiment that Harold, our invited Ramsgate coach, is very effective. BE stated that he had arrived on Monday (club) evenings during the year to find the lawns taken by members for pre-arranged games. KH said that sometimes this was inevitable for getting season-long games played with certain opponents but generally the meeting agreed that Club Evenings (Monday) should be free for spontaneous games ('turn up and play'). TFU pointed out that apparently no trophies had yet been awarded for the 2002 Season-long competitions [ACTION TFU/GW?].

4. PROGRAMME FOR 2003
The meeting reviewed the BCCG events planned for 2003. BA relayed the dates proposed by Ramsgate CC for the BCCG visit to RCC (17/18, 24/25 May, 31/1 June) and explained that a decision was needed for March. The date at end May was ruled out by a CFB calendar conflict and the meeting decided that BA should check with potential team members on their preference between the first two dates and arrange the fixture with RCC (sending the decided date to the BCCG website) [ACTION BA]. The meeting agreed that the remaining club fixtures would be roughly as last year (with dates adapted to CFB and outside events). A proposal to change the June CFB Golf event to a BCCG event was again rejected (but it would be run as a Belgian national open).

5. TREASURER'S REPORT
The Treasurer (TFU) presented a detailed printed report. He said that the BCCG had started the year with 1929 EUR and ended with 3803 EUR. This apparently large increase in funds had been flattered by several extraordinary items and the fact that the fee to the CFB (575 EUR) had not been paid before year end. The adjusted balance (but without 2002 bar bill collections) was approximately 3300 EUR. The club had a total of 25 members in 2002 (26 in 2001) of which 23 qualified to be included in the CFB payment (575 EUR). TFU explained the method for calculating the payments to CFB and John Martin(JM) and presented a breakdown of the distibution of members fees between BCCG, CFB and JM. The meeting formalised the notion of a new family membership (at half fee) and agreed the new amounts paid to CFB for each membership category (full member 25 EUR, new member 25 EUR, non-resident member 25 EUR, young member 0, family membership 50 EUR, new family membership 50 EUR). It was decided that JM should in future be paid near the end of the season based on the membership paid in that season and at the rate of 125 EUR for each full member (single or family) and 25 EUR for each new member (single or family). TFU explained that the bar now made a reasonable profit. TFU pointed out that apparently no trophies had yet been paid for for the 2002 Season-long competitions. Rental of equipment/facilities was profitable and should be encouraged. BE said that it had been agreed in the past that half of all rental income would be paid to the CFB. This had not been done in 2001 nor 2002 and the meeting came to no conclusion on this point. (The BCCG and CFB Treasurers will agree this in 2003.) Both BCCG and CFB have a large stock of shirts which should be promoted to new members [ACTION BA].

6. FEES REVIEW
The meeting agreed to maintain the fees for 2003 as follows: Full membership 180 EUR, New members 90 EUR, Non-resident members 90 EUR, Young members (under 14) FREE, Family membership 270 EUR, New family membership 135 EUR, Green fee 10 EUR. (See BCCG website for definitions of each category). TFU reminded the meeting that it had been stated at last year's AGM that membership for the coming season should normally be paid before the end of April [ACTION ALL MEMBERS]. Most members paid in good time and all had paid for 2002.

7. FACILITIES AND EQUIPMENT REVIEW
The meeting discussed the recent renovation of a hoop and resolved that, subject to a successful test, two complete sets of hoops should be renovated [ACTION JCL]. The purchase or renovation of two centrepegs and sets of clips was approved. BE suggested that a wooden board could be erected in the clubhouse to record the winners of BCCG events. A proposal to erect a wooden sign at the gates to the lawn inscribed BCCG, etc was agreed, if John Martin was favourable [ACTION CEVQ].

8. MEMBERSHIP AND PROMOTION REVIEW
TFU stated that the club had a total of 25 members in 2002 (26 in 2001) of which at least three were not expected to play (pay) in 2003. Organized coaching (on Thursday evenings in early season) was universally agreed as a good idea. The meeting agreed to invite Harold in early season (May?) [ACTION BA]. KH suggested advertising in 'English' places. WB suggested an ad in the Stonemanor 'English' store in Everberg. BA suggested an ad at the British school.

9. ELECTIONS
The following were elected to Committee posts:
President - JS
Secretary - TFU
Treasurer - BE (TFU having stepped down)
Membership Manager - BA
Events Organiser - GW (in absentia)
Handicapping Chairman - JCL (in absentia)
TFU would continue as webmaster.

10. ANY OTHER BUSINESS
There being no other business, the Secretary closed the meeting at 20h40.

Tony Falcon-Uff
Secretary
Brussels Croquet Club at Genval
Brussels, 16 February 2003